How to setup (configure) Apple Mac Mail

Apple Macintosh Mail configuration tutorial will guide you through the necessary steps to setup your Mac Mail. The tutorial will cover Mac OS X versions Tiger, Leopard, Panther.

In this tutorial we will cover the POP setup. If you want IMAP settings, there is another tutorial in the Apple Mac Mail section.

Open your mail application and go to: ‘File -> Add Account‘.

How to setup (configure) Apple Mac Mail

A new Mac Mail pane ‘Add Account’ will appear where you have to fill your full name, e-mail address and password.

How to setup (configure) Apple Mac Mail

Fill the fields and click ‘Continue’.

The next screen will be for the ‘Incoming mail server‘ settings. Choose account type and put a short description.

Most of the mail service providers configure the mail servers with the prefix ‘pop’ and the incoming settings are something like: ‘’. If you have specific setting given by your mail service provider, you must take into consideration them.

For username again it depends on the mail provider requirements, but in the most cases it is the whole e-mail address:

The last filed need to be filled with the password for the particular box you are setting-up. Then click ‘Continue’

How to setup (configure) Apple Mac Mail

Next is Apple Mail Incoming Security. If you have available SSL (Secure Socket Layer) you can enable it (most of the providers are supporting it), this will encrypt the connection and your mails will be sent securely.

How to setup (configure) Apple Mac Mail

For authentication method choose ‘Password’, and then continue with Mac Mail ‘Outgoing Mail Server’ configuration.

How to setup (configure) Apple Mac Mail

Put a description and outgoing mail server address. Again there is commonly used prefix: ‘smtp’ – and the outgoing mail server should be like: ‘’

There is a checkbox ‘Use only this server’ which must be checked if you have several accounts setup, in order to send messages only from this server for this particular account.
The time of open SMTP servers past away long, long time ago, so you have to put credentials for the Mac Mail Outgoing Server Authentication.

When you press continue Outgoing Mail Security pane will appear.

How to setup (configure) Apple Mac Mail

In this case I need SSL, but again it depends whether this checkbox will be clicked according to your mail service provider. If you are not sure, just leave it unchecked. For authentication choose ‘Password’, and then continue.

The account summary will appear and the last step is to create it.

How to setup (configure) Apple Mac Mail

When you press ‘Create’ Button’ the ‘Add Account’ pane will close and the next step will be to get your e-mails. For that just press ‘Get Mail’ button at the top left.

How to setup (configure) Apple Mac Mail

If your mail service provider is using different port numbers for incoming or outgoing servers, you may receive an error. If it is providing the service with the default settings, maybe you are receiving mails already.

In case you have issues or need to setup your mail with specific settings, there is another tutorial which will guide you how to change the Apple MacMail preferences.


Filed Under: Apple Mac Mail

Anthony Gee About the Author: Anthony G. is an IT specialist with more than 9 years of solid working experience in the Web Hosting industry. Currently works as server support administrator, involved in consultative discussions about Web Hosting and server administration. One of the first writers in the website, now writing for Free Tutorials community - he is publishing tutorials and articles for the wide public, as well as specific technical solutions.

Comments (2)

  1. Debra says:

    What does this Apple Incoming Mail ServerTtutorial mean by “domain”. Do I actually put the word “domain” in? Help! Thank you !!

  2. Tony says:

    Debra, is the domain set on the mail server.

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